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  1. HotDoc Support
  2. Reminders
  3. Troubleshooting and Advice

  1. HotDoc Support
  2. Reminders
  3. Troubleshooting and Advice
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Why didn't this Reminder send?

Last updated 30 December 2020 02:29

HotDoc Reminders has specific settings which tell us who to send an appointment reminder to. SMS Reminders will not be sent for any of the following reasons:

Already sent

If the patient has more than one appointment on the same day, we will send only ONE reminder, for the EARLIEST appointment.

Inactive

This patient has been marked as INACTIVE in your patient management system.

Opted out

The patient has requested NOT to be contacted through SMS.

Appointment cancelled

We sync all appointments for the next 3 months from your practice system. This will appear if the appointment was cancelled before an appointment reminder was sent, but after we had synced. 

Invalid mobile

This will appear if the patient’s phone number on file is NOT a valid mobile number.

Outside session

If appointments are booked outside of the practitioner’s normal session times, we will NOT send Reminders for those appointments. This setting can be changed by contacting Support.

Deceased

The patient has been marked Deceased in your practice management system.

Above max age

In Reminders > Settings, you have the option to Disable SMART Reminders for patients aged [x]  and above. HotDoc keeps this turned OFF by default. You can adjust this setting to suit your patient demographic.

Patient underage

This will occur is the patient is younger than the minimum age limit range. By default HotDoc does NOT set a minimum age limit. Contact your Customer Success Manager if you’d like to discuss this feature.

Has earlier Reminder

If the patient has more than one appointment on the same day, we will send only ONE reminder, for the EARLIEST appointment. 

Missing date of birth

This will appear when HotDoc can’t find a valid date of birth in the patient’s file in your practice management system.

No response dependent copy

Patient has received an earlier reminder and you have chosen not to send another SMS to them based on their response/lack of response.

Don't send again for in days

Patient has previously received a reminder of this type within a custom set time period so will not send again this time round.

Don't send appointment type

This type of reminder isn't configured to send for this appointment type.

 

If an SMS message wasn't sent to a patient, you can see the reason why in your Dashboard by following the steps below.

  1. Navigate to Reminders > Unsent Reminders to see a list of your recent unsent SMS reminders:

    Screen_Shot_2020-04-24_at_10.06.26_am.png


  2. You can also apply filters to the list to help find the right Reminder:

    Screen_Shot_2020-04-24_at_10.06.26_am.png

  3. Here you will see the appointment details, when the Reminder would have sent and the reason it did not send. In the example below, you can see that the patient's appointment did not send because it was outside of Dr Frederick Findacure's session times:

    Screen_Shot_2020-04-24_at_10.06.26_am.png

 

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